Privacy Policy ENG

PRIVACY POLICY

PRIVACY NOTICE art. 13 – ART. 14 |General Data Protection Regulation (GDPR) UE 2016/679

1. 1. Who we are and purpose of this document

Altea Federation is a brand under which some business consulting companies collaborate in a FEDERATIVE MODEL by providing their clients with a wide range of consultancy services, MANAGEMENT AND INNOVATIVE INFORMATION SOLUTIONS.

Altea Federation is committed to protecting and respecting the personal data of Clients and of anyone who relates to it, ensuring the compliance with current legislation such as the Regulation (EU) 2016/679 – General Data Protection Regulation (“GDPR”).

“Personal data”, are “any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”; as per GDPR art. 4.1

The GDPR provides that before proceeding with the processing of Personal data (where “Processing” means “any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction”, as per GDPR art. 4.2) the natural person to whom the Personal data refers, is duly informed about reasons for which such data are requested and how they are used.

With this Privacy Notice we want to tell you the purposes of the processing for which your personal data are intended, how we may use your personal data and how we protect them, according to GDPR.

Where necessary, this notice may be supplemented by a form for the release of your consent pursuant to and for the purposes of art. 7 of GDPR.

2. Who will process your Personal data

The Data controller is Altea S.p.A., Registered Office: Feriolo di Baveno (VB), Strada Cavalli, 42, registered at Italian Business Register of IT-Verbania (VB), tax and VAT number: 01440580031.

The Data controller is “the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law”, as per GDPR art. 4.7:

Some data processing, as identified in the following Article 4, will be done in collaboration with the following subjects (“Joint controllers” with Altea S.p.A. according to GDPR, art. 26.1: “Where two or more controllers jointly determine the purposes and means of processing, they shall be joint controllers”):

ALTERNA S.R.L. con sede legale in VIA ISONZO N° 61 – 40033 CASALECCHIO DI RENO (BO);
ALTEA UP S.R.L. con sede legale in VIA LEPETIT, 8 – 20020 LAINATE (MI);
ALTEA IN S.R.L. con sede legale in VIA LEPETIT, 8 – 20020 LAINATE (MI);
ALTEA 365 S.R.L. con sede legale in VIA LEPETIT, 8 – 20020 LAINATE (MI);
ALTEA PEOPLE S.R.L. con sede legale in VIA LEPETIT, 8 – 20020 LAINATE (MI);
NEXTEA S.R.L. con sede legale in VIA LEPETIT, 8 – 20020 LAINATE (MI);
H-ENERGY1 S.R.L. con sede legale in Via Sile, 41 – 31056 RONCADE (TV);
AI S.R.L. con sede legale in VIA MARTIRI DELL’ITALICUS, N.2, 40033 CASALECCHIO DI RENO (BO);
I-AM S.R.L. con sede legale in VIA LEPETIT, 8 – 20020 LAINATE (MI);
RUN TIME SOLUTIONS S.R.L. con sede legale in VIA ACHILLE GRANDI, 23 – 20092 CINISELLO BALSAMO (MI);
INFORMATION WORKERS GROUP S.R.L. con sede legale in VIALE AVIGNONE, 94 – 00144 ROMA (RM);
BESIGHT S.R.L. con sede legale in VIA SAVONA, 19 – 20144 MILANO (MI).

In accordance with GDPR art. 26 the Joint controllers have concluded an agreement with which they have committed themselves to:

jointly determine some purposes and some modality of Personal data processing;
jointly determine the procedures to give you a quick feedback in case you exercise your rights, as GDPR art. 15, 16, 17, 18 e 21, and in case of portability request, as per GDPR art. 20;
jointly define the common parts of this Privacy Notice, providing all the information required by the GDPR.

3. Personal data processing purposes

The Controller / Joint controller will process your Personal data that are necessary for the performance of one or more contracts to which you are party, or in order to take steps at your requests even before entering into a contract (e.g. downloading of informative material, participation in events and webinars, etc.) (GDPR, art. 6.1.b) and for compliance with legal obligations to which the Controller and the Jont Controllers are subject (e.g. administrative, accounting and tax obligations) (GDPR, art. 6.1.c).

4. Additional purposes

The following additional Processing will be performed by the Controller / Joint controller without your consent, as it is necessary for the purposes of the legitimate interests pursued by the Controller / Joint controller, as per GDPR, art. 6.1.f:

Direct marketing: promotional and marketing activities performed by the Controller / Joint controllers, through communications relating to services, products, initiatives and offers similar to those you have already received by the Controller / Joint controllers.

Each email sent to you will contain the link to click to refuse further submissions.

The following data processing by the Controller / Joint controllers, will be performed only with your consent, as per GDPR, art. 6.1.a and 7:

Indirect marketing: promotional and marketing activities performed by the Controller / Joint controllers, through communications relating to services and products provided to you by third parties with whom the Controller has legal relations
Profiling: evaluation of your personal preferences, needs and consumer habits, also in relation to market surveys and statistical analysis. This data processing will be done to better understand your needs, to provide you customized offers and services and to offer you ever more relevant and competitive products and services.

Direct and Indirect marketing can be carried out both with traditional methods (e.g. paper mail, call from an operator, etc.) and with automated methods and/or assimilated (es. e-mail).

5. Personal data processing methods

Your Personal data will be processed:

in full compliance with the principles of confidentiality, correctness, necessity, relevance, lawfulness and transparency so as to guarantee the security and confidentiality of data, through the adoption of the measures envisaged by article 32 of GDPR in order to preserve the integrity of the processed data and prevent access to the same by unauthorized parties
by authorised and specialized persons, by means of paper, IT and electronic tools and with any other type of suitable technology.

6. Categories of Personal data

The data processed by the Controller / Joint controllers will be personal data such as: name, surname, your company, your professional email and phone numbers.

7. Recipients or categories of recipients of your Personal data

The Controller / Joint Controller may communicate your data to the following Recipients.

A “Recipient” is “a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not”, as per GDPR, art. 4.9:

Third parties who carry out part of the data processing and / or activities related to them on behalf of the Controller / Joint controllers. Prior to processing, these third parties will be appointed as “Data processors”. A “Data processor” is “a natural or legal person, public authority, agency or other body which processes personal data on behalf of the Controller”, as per GDPR, art. 4.8
Employees, collaborators or individual consultants of the Controller / Joint controllers, to whom specific processing activities have been assigned; these persons are identified as “Authorised persons”.
Legal authorities and other public authorities, where required by law.

8. Where the Personal data are processed. Transfer of Personal data to third countries or international organisations.

Personal data will be processed by the Controller / Joint controllers within the EU.

In the event that any technical and/or operational reasons makes it necessary, it may be necessary to make use of subjects which are outside the EU. In this case, the Controller / Joint controllers will designate these subjects as “Personal data Processor” as per GDPR, art. 28. Any transfer of Personal data outside EU will be done in compliance with the applicable laws. To protect your Personal data, appropriate guarantees will be adopted, including the “Adequacy Decisions” and the “Standard Contract Terms” approved by the European Commission.

9. Retention period of your Personal data

Your data will be retained by the Controller to the extent necessary and sufficient for the accomplishment of the purposes described in Art. 3 above, or until the termination of the relationship with the Controller except for a further retention period which may be imposed by law.

With reference to the purposes described in Art. 4 above, the Joint controllers will process your Personal data until you communicate your will to revoke your consent to one or all of the purposes for which it was requested.

10. Your data protection rights

Under GDPR, you have rights we need to make you aware of. They are described in GDPR, art. 15-22 (click here to view them). Here is a summary:

Your right of access (art. 15 GDPR). You have the right to obtain from us confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, access your personal data and ask to us a copy of your personal data.
Your right to rectification (art. 16 GDPR). You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure (art. 17 GDPR). You have the right to ask us to erase your personal information in certain circumstances (“right to be forgotten”).
Your right to restriction of processing (art. 18 GDPR). You have the right to ask us to restrict the processing of your information in certain circumstances.
Your right to data portability (art. 20 GDPR). This only applies to information you have given us. You have the right to ask that we transfer the information you gave us from one organisation to another or give it to you. The right only applies if we are processing information based on your consent or under, or in talks about entering into a contract and the processing is automated.
Your right to object to processing (art. 21 GDPR). You have the right to object to processing for legitimate reasons, including, direct and indirect marketing, surveys, profiling.
Your right to not be subject to a decision based solely on automated processing, including profiling, in certain circumstances (art. 22 GDPR).
Your right to withdraw your consent at any time (art. 7, para 3 GDPR). The withdrawal of consent shall not affect the lawfulness of processing based on consent before the withdrawal.

Your object to processing your Personal data for marketing purposes by automated means (e.g. email), will also be extended to the traditional means (e.g. paper mail), unless specific requests.

To execute any of these rights, please contact the Controller / Joint controllers

by e-mail: altea@alteanet.it
by phone: +39 0323 280811

Finally, you have the right to lodge a complaint with a supervisory authority and the right to brigde if you think that the processing of your personal data is not compliant with the relevant laws.

11. Further methods to object to processing your Personal data for marketing purposes

It is always possible to withdraw your consent to receive commercial information from us, using the dedicated link in the e-mails we send you, or by sending a written communication to the Controller / Joint controllers.

12. Contacts

Data Controller: Altea S.p.A., Registered Office: Feriolo di Baveno (VB), Strada Cavalli, 42, registered at Italian Business Register of IT-Verbania (VB), tax and VAT number: 01440580031.

Email: altea@alteanet.it

The list of data processors and of authorised persons is kept at the Controller’s offices

This Privacy Notice may be changed. For update, we invite you to consult our websites and other channels made available by Altea Federation.

Alterna
Consulting society, System Integrator and Microsoft Partner.

Articolo 15 – Diritto di accesso dell’interessato

1. L’interessato ha il diritto di ottenere dal titolare del trattamento la conferma che sia o meno in corso un trattamento di dati personali che lo riguardano e in tal caso, di ottenere l’accesso ai dati personali e alle seguenti informazioni:

a) le finalità del trattamento;

b) le categorie di dati personali in questione;

c) i destinatari o le categorie di destinatari a cui i dati personali sono stati o saranno comunicati, in particolare se destinatari di paesi terzi o organizzazioni internazionali;

d) quando possibile, il periodo di conservazione dei dati personali previsto oppure, se non è possibile, i criteri utilizzati per determinare tale periodo;

e) l’esistenza del diritto dell’interessato di chiedere al titolare del trattamento la rettifica o la cancellazione dei dati personali o la limitazione del trattamento dei dati personali che lo riguardano o di opporsi al loro trattamento;

f) il diritto di proporre reclamo a un’autorità di controllo;

g) qualora i dati non siano raccolti presso l’interessato, tutte le informazioni disponibili sulla loro origine;

h) l’esistenza di un processo decisionale automatizzato, compresa la profilazione di cui all’articolo 22, paragrafi 1 e 4, e, almeno in tali casi, informazioni significative sulla logica utilizzata, nonché l’importanza e le conseguenze previste di tale trattamento per l’interessato.

2. Qualora i dati personali siano trasferiti a un paese terzo o a un’organizzazione internazionale, l’interessato ha il diritto di essere informato dell’esistenza di garanzie adeguate ai sensi dell’articolo 46 relative al trasferimento.

3. Il titolare del trattamento fornisce una copia dei dati personali oggetto di trattamento. In caso di ulteriori copie richieste dall’interessato, il titolare del trattamento può addebitare un contributo spese ragionevole basato sui costi amministrativi. Se l’interessato presenta la richiesta mediante mezzi elettronici, e salvo indicazione diversa dell’interessato, le informazioni sono fornite in un formato elettronico di uso comune.

4. Il diritto di ottenere una copia di cui al paragrafo 3 non deve ledere i diritti e le libertà altrui.

Articolo 16 – Diritto di rettifica

L’interessato ha il diritto di ottenere dal titolare del trattamento la rettifica dei dati personali inesatti che lo riguardano senza ingiustificato ritardo. Tenuto conto delle finalità del trattamento, l’interessato ha il diritto di ottenere l’integrazione dei dati personali incompleti, anche fornendo una dichiarazione integrativa.

Articolo 17 – Diritto alla cancellazione («diritto all’oblio»)

1. L’interessato ha il diritto di ottenere dal titolare del trattamento la cancellazione dei dati personali che lo riguardano senza ingiustificato ritardo e il titolare del trattamento ha l’obbligo di cancellare senza ingiustificato ritardo i dati personali, se sussiste uno dei motivi seguenti:

a) i dati personali non sono più necessari rispetto alle finalità per le quali sono stati raccolti o altrimenti trattati;

b) l’interessato revoca il consenso su cui si basa il trattamento conformemente all’articolo 6, paragrafo 1, lettera a), o all’articolo 9, paragrafo 2, lettera a), e se non sussiste altro fondamento giuridico per il trattamento;

c) l’interessato si oppone al trattamento ai sensi dell’articolo 21, paragrafo 1, e non sussiste alcun motivo legittimo prevalente per procedere al trattamento, oppure si oppone al trattamento ai sensi dell’articolo 21, paragrafo 2;

d) i dati personali sono stati trattati illecitamente;

e) i dati personali devono essere cancellati per adempiere un obbligo legale previsto dal diritto dell’Unione o dello Stato membro cui è soggetto il titolare del trattamento;

f) i dati personali sono stati raccolti relativamente all’offerta di servizi della società dell’informazione di cui all’articolo 8, paragrafo 1.

2. Il titolare del trattamento, se ha reso pubblici dati personali ed è obbligato, ai sensi del paragrafo 1, a cancellarli, tenendo conto della tecnologia disponibile e dei costi di attuazione adotta le misure ragionevoli, anche tecniche, per informare i titolari del trattamento che stanno trattando i dati personali della richiesta dell’interessato di cancellare qualsiasi link, copia o riproduzione dei suoi dati personali.

3. I paragrafi 1 e 2 non si applicano nella misura in cui il trattamento sia necessario:

a) per l’esercizio del diritto alla libertà di espressione e di informazione;

b) per l’adempimento di un obbligo legale che richieda il trattamento previsto dal diritto dell’Unione o dello Stato membro cui è soggetto il titolare del trattamento o per l’esecuzione di un compito svolto nel pubblico interesse oppure nell’esercizio di pubblici poteri di cui è investito il titolare del trattamento;

c) per motivi di interesse pubblico nel settore della sanità pubblica in conformità dell’articolo 9, paragrafo 2, lettere h) e i), e dell’articolo 9, paragrafo 3;

d) a fini di archiviazione nel pubblico interesse, di ricerca scientifica o storica o a fini statistici conformemente all’articolo 89, paragrafo 1, nella misura in cui il diritto di cui al paragrafo 1 rischi di rendere impossibile o di pregiudicare gravemente il conseguimento degli obiettivi di tale trattamento; o

e) per l’accertamento, l’esercizio o la difesa di un diritto in sede giudiziaria.

Articolo 18 – Diritto di limitazione di trattamento

1. L’interessato ha il diritto di ottenere dal titolare del trattamento la limitazione del trattamento quando ricorre una delle seguenti ipotesi:

a) l’interessato contesta l’esattezza dei dati personali, per il periodo necessario al titolare del trattamento per verificare l’esattezza di tali dati personali;

b) il trattamento è illecito e l’interessato si oppone alla cancellazione dei dati personali e chiede invece che ne sia limitato l’utilizzo;

c) benché il titolare del trattamento non ne abbia più bisogno ai fini del trattamento, i dati personali sono necessari all’interessato per l’accertamento, l’esercizio o la difesa di un diritto in sede giudiziaria;

d) l’interessato si è opposto al trattamento ai sensi dell’articolo 21, paragrafo 1, in attesa della verifica in merito all’eventuale prevalenza dei motivi legittimi del titolare del trattamento rispetto a quelli dell’interessato.

1. 1. Who we are and purpose of this document

2. Who will process your Personal data

3. Personal data processing purposes

4. Additional purposes

5. Personal data processing methods

6. Categories of Personal data

7. Recipients or categories of recipients of your Personal data

8. Where the Personal data are processed. Transfer of Personal data to third countries or international organisations.

9. Retention period of your Personal data

10. Your data protection rights

11. Further methods to object to processing your Personal data for marketing purposes

12. Contacts

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Art. 7 D.Lgs. 196/03

Artt. Da 15 a 22 Regolamenti UE 2016/679

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